Cancellation of Reservation


<Sender’s Name>

<Sender’s Address>

<Contact details>

Date: (date of writing the letter)


<Recipient’s Name>


<Recipient’s Address>

Subject: Cancellation of My Booking

Dear Sir/Madam,

I would request you to cancel my reservation (ref. no XXXXXXXXXX) made on 3/02/2008 at your San Mary Hotel. I had booked a single room in my name <write your name> only for me for two days from 9/02/2008 to 11/02/2008.

Since I have notified you within the time period, I want my booking amount back through a cheque.

Please send me a confirmation of cancellation of my reservation.

I hope you will send the cheque to my address as soon as possible.

I apologize for any inconvenience caused due to this. Please feel free to communicate with me through the contact details given below in case any doubt arises.

Thanking you in advance.

Yours truly,



<Sender’s Name>

<Sender’s Address>

<Contact Details>

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