How to Accept a Job Offer – Create Best Impression with Your Job Acceptance Letter
Have you just been offered a new job? It’s must be exciting to get the job you’ve worked so hard for! But don’t forget about your response to the offer amidst the excitement. If you’ve decided to accept the job offer, you should always accept it formally and in a professional manner. A job acceptance letter is similarly important to the interview you have given. So, if you don’t know how to accept a job offer, let us help you with all the hacks of accepting a job offer.
What is a Job Acceptance Letter?
A job offer acceptance letter is written by an individual to an organization or company which has offered the person a job. After the employment acceptance letter written by the organization to an individual, the person sends back a letter, accepting the job offer. The letter reflects your professionalism and gratitude towards the organization which creates a good impression for you. Moreover, you can ensure that there’s no confusion regarding the job’s terms such as remuneration, benefits, leaves, probation period, etc. It’s a way of showing your gratitude as well as zeal for the job.
How to Accept a Job Offer
There are a few tricks to be followed in a job offer acceptance letter. Whether it’s about writing style or format, you need to take care of all these. We are here with the solutions to each and every aspect of a job acceptance letter. After going through this article, you would never go through the query – how to accept a job offer!
Actionable Advice for Job Acceptance Letter Writing
When it comes to an important aspect like writing job acceptance letter, there are a few pieces of advice that you need to take into consideration.
Use a Happy Tone
The letter should reflect a happy tone in order to express the fact that you are extremely happy to get the job offer. Moreover, the letter should also convey that you are responsible and proud. All these make the organization feel that their decision of hiring you is correct.
Convey Your Sense of Responsibility
An organization always adores the responsible personnel. And your job offer acceptance letter should convey that you are willing to work hard and accept the significant responsibilities for the job. This sense of responsibility will be appreciated by the organization.
Keep It Short and Simple
The employer is busy and you need to acknowledge this fact. They don’t have a whole hour to read and assess your letter. So, while incorporating all the crucial information in the letter, you also need to keep in mind that the letter should be short. Don’t stretch any point. Be specific and to-the-point.
Show Your Gratitude
When an organization or company offers you a job and hires you for a particular position, you should be thankful to them. Express your gratitude for the new opportunity provided by them. You may explain why you are especially excited for working with the company and what you may contribute to the betterment of the company. Keep the whole thing short and specific.
Don’t be Over-Expressive
You need to remember that you should not be over-expressive while expressing your gratitude as it may look like oiling! Stay impressive, firm, and concise. Your works will define your future but your words should leave your readers in amazement.
Edit the Letter
We assume that you have finished the letter with ease. Now, we don’t think you want to give any reason to the employer to cancel the employment at the last minute. So, you should always put your focus on the editing part to eliminate the errors (if any).
Check the grammatical errors, spelling errors, sentence structures, and every other aspect. Also, check the spelling of the organization’s name and the addressed person’s name.
Essential Elements of a Job Acceptance Letter
Accepting a job offer is tricky because this is your first chance of creating a good impression for yourself. Thus, there are a few components you need to put in your job offer acceptance letter. It should be short and precise but include the following points:
- Thanksgiving for the opportunity.
- A precise mention of your acceptance in written format.
- Mention of the employment’s terms and conditions (vacation, leaves, designation, salary, etc.)
- The date of joining the organization or company.
Some Serious Considerations for a Job Acceptance Letter
If you’re confused how to accept a job offer (whether by email or mail), let us assure you that the acceptance letter of a job offer can either be sent via email or by mail. However, a few aspects are there that are needed to be followed for both the medium.
For Sending Hard Copy of the Letter by Mail
- In case, you’re sending the hard copy of the acceptance letter by mail, make sure that you’ve formatted the letter as per the business letter formatting guidelines.
- Include your contact info in the letter even if they’re already there on the employer’s desk.
For Sending the Letter by Email
- If you’re sending the job acceptance letter by email, make sure you are mentioning your full name on the subject line followed by the statement that you are accepting the job offer. For example, “Full Name” – Job Offer Acceptance. This way, your message will be noticed amidst the thousands of daily emails.
Sample Job Acceptance Letter with Downloadable Word Document
Below is the sample job offer acceptance letter you may use for accepting your job offer. The letter is immensely simple, formal, and precise. We have crafted the letter with a sole purpose – it impresses your new management. So, download the letter or simply copy from the text.
Job Acceptance Email Template Sample
In most cases, you would require emailing the employer of your acceptance of the job offered to you. The emails are similar to the letter but not fully identical. Thus, we are providing the free job acceptance email sample.
A job acceptance letter is the fundament of your impression on an organization or company. You need to make your first impression right as a professional. Are you still confused about how to accept a job offer? We don’t think so! If you implement each and everything written in this guide, you’re going to craft an immensely impactful job offer acceptance letter.
- Show gratitude throughout the letter.
- For the hard copy of job acceptance letter, follow business letter formatting guidelines.
- Always include your contact information.
- For accepting a job offer via email, mention your name followed by “Job Offer Acceptance.”