How to Impress the Recruiters with Professional Interview Acceptance Letters
Have you received an interview call? You may get a novel opportunity to shine at your career if you get selected in a reputed organization. This is the pleasurable reward of your hard work. However, if you have decided to accept the interview, you should give a confirmation note, with a formal interview acceptance letter to the company. Moreover, you may also ask professional logistic questions in the interview acceptance letter before going for it. Let us assist you to draft an official letter for accepting the interview offer.
What is Interview Acceptance Letter?
The acceptance letter for an interview is written by an interviewee who has received an interview call letter. The job applicant should revert a letter or email with interview acceptance by confirming the call letter. Writing the letter in a professional and gratifying manner may impact a good impression for the candidate.
Remember, an interview acceptance letter is an essential way to show gratitude and interest to the job. Necessary questions can be asked by the interviewee regarding the job if he or she is confused about the job role, location, etc.
When to Send the Interview Acceptance Letter?
Immediately after receiving an interview call letter or email, you should revert a confirmation interview acceptance letter to the enterprise by showing your seriousness towards the job role. Sending a late email or letter may present you as an insincere applicant and show that you are less interested.
Important Tips to Draft a Letter on Interview Acceptance
While writing an interview acceptance letter, a proper format is needed to be followed. Consider a few suggestions given below:
1. Keep the Letter Short and Simple
Generally, the Human Resource team and recruiter are busy and it is your responsibility to acknowledge the important fact because they don’t have much time to read the entire lengthy letter. Therefore, you need to make it short and precise, including the necessary information. Add the specific subject without stretching the points.
2. Write the Letter in an Exciting Tone
Your interview acceptance letter should reflect an exciting tone to express your utmost interest to give the interview for the specific job role. The letter should convey that you will be glad to be part of the organization if you get selected. Your positive note should display your urge and respect towards the work. So, the recruiter and the management of the enterprise can hire the candidate without thinking much.
3. Show Your Dedication for the Company
Your acceptance letter for the interview should show that you are willing to take new challenges by your hard work and dedication for the specific position. Every company appreciates hard-working people and give an opportunity to the dedicated and responsible persona. Thus, show your will power to do the job in the letter because it may help you get selected.
4. Don’t Write Over-Expressive Lines
Try to avoid grovelling connotations and showing extra gratefulness. Your interview, skills, and resume will define whether you are eligible for the post or not. So, make the letter to-the-point and don’t be over-expressive while writing the interview acceptance letter.
5. Proof-Read the Letter
While writing a formal letter, proof-read the entire letter correctly before sending it to the organization. Eliminate spelling errors, grammatical glitches in the letter. Use proper sentence constructions, and spell the name and address of the organization correctly. Errors in an official letter may negatively affect your employment in the very beginning and the recruiters may get doubtful with your skills. So, edit the letter properly.
Main Elements of an Interview Acceptance Letter
While writing an interview acceptance letter, the interviewee should add the elements in the draft. The basics of an interview acceptance are:
- Mention the Address and Date – Start writing the interview acceptance letter by mentioning the interview date, your own address and the address of the organization.
- Subject Line – Mention the main focus of the letter in the subject line.
- Formal Salutation and Greeting – At the beginning of the letter, acknowledge greeting by mentioning, ‘Dear Mr./Mrs.’ or ‘Dear Sir/Ma’am’.
- Add a Thank You Note – Gratify the hiring manager, HR or the recruiter by starting the letter with a thankful note for the interview call or email.
- Mention the Email Address and Phone Number- While writing the acceptance letter, always mention your email address and phone number. So, the recruiter can contact you at any time.
- Confirmation of Details – Reiterate the interview date, time, and job role in the body of the letter for confirmation.
- Add Closing Salutation – End the letter with a proper closing salutation such as, ‘Sincerely’, ‘Regards’, ‘Yours’, etc.
- Include the Signature – Write your full name and include a handwritten signature at the end of the letter.
Interview Acceptance Letter Samples
The following samples of interview acceptance letters will guide you to draw a good impression of the recruiter of the enterprise. Have a look at two different samples of interview letter where the first one denotes a simple letter and the second one is presented with a few sample-queries an interviewee may have in mind.
1. Letter for Accepting the Interview Invitation
You can read the free sample of the interview acceptance letter given below or download it.
2. Interview Acceptance Letter with Queries
An interviewee may have some doubts regarding the job. So, this particular letter will assist the applicant in writing an interview acceptance letter with queries.
Interview Acceptance Email Sample
Nowadays, the internet is the media of conversation. So, while sending an email to the HR or employer with a revert to the interview call letter. The email is similar to the letter but it is not totally identical because emails are bit informal and shorter than letters. Review the free interview acceptance email sample.
An interview acceptance letter can be the fundament to impress the recruiter of the organization. So, make the impression professional and positive. If you implement the guidelines and format properly, you can write the best official letter for interview acceptance. Also, you can skip the hassle of writing a letter by yourself by copying the above- mentioned samples.
- First impression is important, so write the letter in a positive way.
- Try to avoid emotions, abbreviations, and images in the letter.
- Follow business letter format and guidelines.
- Mention your name and address correctly.
- Show your eagerness for the job.