Authorization Letter To Attend an Official Meeting on my behalf

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If somehow, we are not able to stand in an official meeting, we can authorize someone whom we entrust with the task. Since it is for an office purpose, the language and the format of the letter should be formal. Use salutation if required.



<Sender’s Name>


<Sender’s Address>


Date: (date on which the letter is written)



<Recipient’s Name>


<Name of the Company>

<Address of the Company>


Subject: <Optional>


Dear Mr. /Ms. <Recipient’s Name>,

This letter is to authorize my daughter, Ms. Scarlett Anderson to stand on my behalf at the annual meeting to be held on 12th January 2014. I will not be able to attend due to some serious health problems. She will discuss the various developments in the recent projects. I would like to inform you that she has also presented various status reports and she will take the necessary decisions. She has a sound knowledge on this matter and I have no doubt that she can handle everything pretty well that day.


Thanking you in advance for your cooperation.





<Sender’s Name>

<Designation, Name of the Company>